If things do not go as expected, follow these tips to regain focus.
The opinions expressed by employees are personal.
Have you ever had one of those days when you start with big plans but you just can't make progress? Maybe your agenda is saturated with meetings, your computer does not work, your cell phone has run out of battery or someone has spilled coffee in your blouse before entering a meeting … or you may not just feel “one hundred”.
Don't worry: your day doesn't have to be a complete disaster. In fact, you can recover and save the remaining hours; you just need to refocus. We share five ways to rescue productivity on days that seem to have no solution:
1. Keep quick tasks close
When time opens in your schedule, for example, because your appointment did not arrive, take the opportunity to perform other tasks. I always carry my tablet, some cards and envelopes. So, when I have “wasted” time, I can do things like write emails, greeting cards or notes to customers, partners or employees. Having this kind of elements at hand allows me to stay productive.
2. Avoid technological problems with practice
Have you ever spent the first 20 minutes of a video conference trying to understand how that technology works? When I think how many accumulated hours I have used in these types of activities, I feel overwhelmed. If you have a meeting or presentation where you will use a new technology for you, schedule time to practice . Set aside the conference room, install the equipment and do the entire procedure before starting the meeting. Practice things like using the microphone and review what your presentation looks like on the screen.
Please: do not practice with important clients. Send them an agenda with the instructions and audiovisual materials they will need. If you are familiar with the equipment, you will also better handle any unexpected situation.
3. Relive your confidence
Sometimes we immerse ourselves so much in what happens at the moment that we forget to breathe deeply. When unexpected situations occur, stress is a natural reaction. However, remembering to breathe deeply can calm the moment and allow you to focus on where you want to take your day. Taking deep breaths improves your concentration and increases your energy (and if you take a few moments to meditate … much better! Relaxed people also have greater confidence in themselves, something indispensable when things get out of control.
4. Anticipate emergencies
Repeat what works and eliminate what doesn't. This greatly reduces the chances of you having another day full of out of control situations. For example, have an extra change of clothes in your car or office so that, if you spill coffee, this is not a disaster without arrangement. Buy cell phone chargers for your home, office and bag to keep you battery powered wherever you are.
5. Use cancellations as time to think
What is the first thing you do when someone cancels a meeting? Probably check your mail or buy a coffee. Most people return to do what they were doing before. Instead of checking your hundreds of emails, take some free time to clear yourself and think about long-term projects . When was the last time you had uninterrupted time to think? This is the ideal time to make significant movements.