Use your time better to prioritize tasks, prepare for “dead” moments and delegate responsibilities.
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Traveling more than 150 days a year has made Joseph Grenny a fan of efficiency. As a popular speaker, author and management trainer, he has developed various options to become more efficient regardless of your location. Share six strategies for hyper efficiency below:
Search for dead times. Take five minutes in the morning to see what your day will look like. Unoccupied periods can occur while waiting for an airplane or for a meeting, video conference, or other upcoming time. It doesn’t matter whether you have five minutes or two hours, you will find something to fill your time with, says Grenny. If you plan ahead to maximize your time, you will find better ways to take the “dead” minutes.
Getting ready. According to Grenny, it is important to be well prepared to be effective in your free time. You need to know what to do and what the priority of the earrings is, and make sure you have the resources to complete the task. By using mobile devices and cloud applications, you can access the information and documents you need.
Consider the opportunity cost by saying “yes”. Before Grenny accepts a commitment, she takes a moment to think about what to give up if she does. For example, if you agree to a conference, you lose important time for planning in your company. Value? “You have to make sure that you spend your time on the things that are really important and don’t lose yourself when you say” yes “at all the times when you are asked to do something,” he says.
Create lists. Grenny is a fan of the charts. He sees them as a way to set goals. Even if you only have an hour, take a moment to make a list of the things you want to do during that time. This allows you to prioritize tasks and develop a sense of urgency that prevents being postponed.
You have to make sure that you spend your time on the things that are really important / Image: Lukas Blazek via Unsplash
Reward yourself. One of the reasons why people lose their enthusiasm for efficiency and productivity is because they feel there is always so much more to do. It is therefore important that you reward yourself for maintaining this attitude. On a recent trip, Grenny did eight things in her spare time. When he completed the first four, he rewarded himself with a walk. These types of rewards will help you keep going even if you don’t feel like it.
Delegate. It is difficult to do this, and entrepreneurs often think it is easier for them to do everything, but Grenny emphasizes the importance of training your employees to deal with more and more responsibilities. You just can’t do everything yourself, he adds.