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With the right solution, people can work together more easily, spend time on the essentials, and foster human connections no matter where they are. Therefore, as part of the integration of the work area Google Workspaceoptimized its tools to improve communication and productivity of its users.
Here is a guide on how to get the most out of them.
Grant access to drive files directly from Gmail
Now it’s easier to manage access to files hosted on Drive using dynamic email. This feature allows you to respond to access requests without leaving Gmail.
Dynamic emails that are sent automatically when actions are taken within the workspace ecosystem, such as: B. Access requests allow, among other things, the answering of invitations to events or comments on a document.
For example, if someone asks to access a file in Drive, the owner will receive an email with the request. Gmail users can manage and decide whether to allow access to view, edit, or comment on the document right from that email without leaving the message.
To turn dynamic emails off or on again, you need to do the following steps: Open Gmail and go to the top right corner where you will find the Settings option. Then click on Show all settings. In this section you can make changes in the Dynamic Emails section.
Choose Meet or a extension as a video conference platform when creating a meeting in the calendar
Users have more control than before over the video conferencing service they want to use. Now you can choose between Google Meet and other add-ons in order to establish it as a platform for holding a digital meeting in Google Calendar quickly and easily.
The option will be presented to the user when creating a new event in the calendar. Among the options that appear on the screen when you click Create, there is an arrow next to the button to add a Google Meet video conference to display a menu. Here you can choose between Google Meet and Add-ons from third.
This feature will be active by default on November 16. To find and install Add-onsGo to the Google Workspace Marketplace.
Preview a linked file without leaving any documents, sheets, or slides behind
One of the goals of Workspace is to enable you to do more things anywhere without switching from one application to another or, as in this case, from one file to another. In the coming weeks, users will be able to preview the linked files in documents, sheets, and slides without opening a new tab. This means that you spend less time switching between apps and more time working.
For example, previewing files allows users to step through different slides in a presentation or view each sheet in a document document. In the preview, you can also share them in other ways such as emailing, copying the link, or forwarding to the document.
Mention a user right in a Google Doc
So far, it’s only possible to mention someone else in a Google Doc by commenting. However, shortly this will be possible in the main part of the document.
If you hover over the mention, you can also get information about the selected user and view actions such as: For example, add the person to Contacts or contact them without leaving the document.
To identify another user in the document, all you have to do is enter an at sign. This action activates a drop-down menu that allows the user to search for the person they want to mention.
The start of this new capacity will take place gradually from October 29th.
QA and polls from Google Meet
This new feature aims to increase the participation of team members, students in a class, or the audience at a conference on Google Meet.
To use these features, you must be on a Google Meet call. The moderator can access these tools by clicking the Activities button at the top right of the window. The user must click Questions and then click Enable Questions and Answers. As soon as the moderator enters his question, the participants receive a notification and can answer via chat or verbally.
To create a poll, the user must follow the same instructions, but this time select Poll and then start poll. Before the user can share it, they must select the options available to the call participants. Users can vote in a space that appears in the Meetings chat box.
To learn more about these features, click on the next page.