Do you need to use the collaborative work tool? These tips can help you.
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You are probably familiar with Google products. The tech giant's search engine handles more than 5 billion queries per day. Gmail has around 1.5 billion monthly active users.
A variety of applications in Google Drive complete the necessary tools for business productivity.
But one of the lesser-known Google apps could come in handy during this time: Google Hangouts . This is Google's instant messaging and video calling system, which is used to connect companies and individuals. As more and more companies transition to remote work, project management software is essential to ensure that communication remains strong. Google Hangouts is one of these platforms that you can use.
This app has two counterparts: Hangouts Chat and Hangouts Meet. Hangouts Chat is specifically for instant messaging, while Hangouts Meet handles conference calls. Both are included in Google's G Suite package, a service that includes all its products designed for companies. It costs users $ 6 a month, but you can experiment with a free 14-day trial to connect to your team for the next two weeks and decide if this is the right option for you.
The following are some things to keep in mind as you become familiar with what Google Hangouts has to offer:
1. Use the Calendar to schedule meetings
Applications built for productivity do their best to avoid unnecessary steps to save you time. Google Hangouts does this by allowing you to enter a conference call directly from a calendar event. Schedule a meeting on your Google Calendar or Calendar app and sync it with Google Hangouts. One click from the reminder of your calendar and you will enter the call, without having to bounce from one application to another.
2. Take advantage of Google's coronavirus response
Google seeks to help companies affected by the coronavirus outbreak by helping them connect through its G Suite platform. If you're reading this before July 1, 2020, you can take advantage of Google's offer if you're a G Suite customer. These added benefits are part of a great package that can be purchased but is offered as a free upgrade for the next few months. It includes:
- Free access to advanced Google Hangouts Meet
- Extended meeting capacity for video calls allowing up to 250 participants
- The option to record meetings and store them on your Google Drive
- Use a domain to broadcast live for up to 100,000 viewers
If your team has been using G Suite, these additional features are great to give you more workability during this crazy time. If you've been considering moving to G Suite, now is the perfect time to take the leap and enjoy the added benefits while they're available.
3. Dial numbers can be used for meetings
Using Google Hangouts through G Suite creates a dial number for each meeting. This allows people with weak internet or no connection to join a meeting with a call. The impromptu switch to remote work may have put your team members in situations where joining an online call is difficult. Some houses are not equipped with the Internet connection necessary to make an uninterrupted video call with dozens of others. Choppy audio feed can cause you to miss important details, and repeating information is time wasted. Joining these calls directly from your phone can help you make sure you don't miss a thing.
This is also useful for someone who is driving at the time a meeting is scheduled. With flexible hours or different time zones for companies already remote, it can be difficult to find a time that works for everyone. Having the flexibility to join a group call almost anywhere, anytime helps make that work more easily.
4. Use Hangouts Chat to communicate 24 hours a day, 7 days a week
For details that don't need to be resolved in a call or meeting, use Hangouts Chat to stay connected. The service offers group and direct messages, making it easy to transmit information and ask questions at any time. The unique chat platform centralizes communication and helps your team stay productive and efficient.
Chat rooms or channels can be created to fulfill specific functions. For example, your marketing team may have its own channel that is independent of your sales team. This holds relevant information and discussion together and avoids the chaos that would be a single group text.
All other Google products are integrated into the Hangouts Chat system. Google Drive files, Documents, Spreadsheets and Presentations can be shared directly in the chat. The search capability that made Google famous in the first place is implemented in Hangouts Chat, allowing you to search for any information in every chat room you may need. There is also a “Meet bot”, which automatically generates meetings for you.
Google Hangouts is available on desktop and mobile devices, so you can access it from anywhere. Being able to always stay connected to your team allows you to manage them effectively and provides instant communication for maximum productivity. If you're looking to motivate your remote team, consider using these easy-to-use features.