Business

3 tools to adapt to the home office

Read for 7 min


By: Edgar Ramirez Vilchez

3 tools to adapt to the home office
3 tools to adapt to the home office

I’ve been working this way for several years, I’ve done it in teams where everyone is people, managers, vice presidents, etc. remote control. There is no excuse today for not being able to work productively this way. You just have to adjust.

There is research into the benefits of working from home, although this space is still in its infancy.

If I have to work late, I can be done and take a few steps to hang out with the family once it’s over. All this without having to worry about traffic, texting the family to let them know I’m late, not arriving for dinner, etc.

This experience was a very positive change for my life and career. I have worked and led really brilliant teams and worked with fascinating people in IBM, Gainsight, y ADP. In my opinion, companies should hire people because they are the best for the job, not because they are your “neighbors” (they live in the same city as you). It is not easy to find someone who is good at his work and with whom you can work well. With current tools Why should job offers be limited to the geographic location variable?

Since many people are forced to work from home due to the COVID-19 pandemic, I thought it would be nice to share some things that have helped me to adapt and grow Home office.

Collaboration tools (Slack, Microsoft teams)

Slack is the key to fostering collaboration within companies, teams, divisions, etc. You can also use it to communicate with your customers (although you need to be careful with it, it depends a lot on your role and how High touch be).

It is an application that allows you to work with your team and have information in one place. Reduced Emails, centralizes information and reduces meetings when used correctly.

One of the advantages of working in an office is the ability to communicate with your colleagues and meet when necessary. Slack has the ability to provide this type of productive connection without a physical presence. In physical offices, many people are invited to meetings where they may not need to be present. With this app, you can make meeting invitations more targeted and systematize group discussions and become slack channels.

First, create a Slack channel for your team. Depending on the size of your team, create different channels per project. I have a habit of creating channels for a large project and when I’m done I can archive and reference them in the future.

With Slack, you can build bridges between different teams (departments, units, etc.) and effectively create a flat area for collaboration where all channel members can communicate and drive project success.

A good, if imperfect, Slack analogy is Whatsapp. In Whatsapp You can create different groups with different people, family members, different groups of friends, groups with a destination such as a trip, etc. Slack is similar in that you can create groups for your team, for intra-teams, for a project or goal, for your entire advertising department, or for the entire company.

I will end this section by saying that if your company has to put together a response to COVID-19, one way you can coordinate with all the people and departments that need to participate is to create a Slack channel where you can have the people you need to coordinate the answer.

Video calls

This can be strange for some people. I got used to being on video a few years ago. I learned that from other people who worked longer than me.

When I turn on the video, I feel more connected to the people I work with. It really makes a difference whether you can see people and their facial expressions while chatting. It encourages camaraderie and discourages doing multiple things at once.

If you’re used to talking on the phone during Zoom / Webex calls or not using video, we recommend you give it a try. You will feel the difference it makes. Almost as if you weren’t alone in your home office … almost.

By the way, if you want people to be on video, let them know privately before the meeting begins. They may not be prepared or able to share their surroundings with people at work.

communication

Overcommunication is very important when working remotely. Whether through stand-ups or comments about Slack, when something happens, it’s good that everyone on the team is informed. You may find that someone else already has the answer to your question, or that someone on your team can send the right person to answer your question. This helps everyone and prevents information from being processed in silos.

A stand-up is a daily or mediative meeting with the team to describe one after the other what they have to work on today, whether they need help with something or whether there is a point of discussion. It is a concept of agile development. But I have used it in consulting and in projects that are not designed for software development. This, with clear goals, Deadlines, Sprintsand “break down” large projects into parts that can be completed quickly (in 1 or 2) Sprints) prepares the team for success.

Find time for you

This is important. Remote working can mean that you don’t get up from your chair for hours. This is never good for your physical or mental health. So take a break if you can. You should exercise or meditate during lunch. Lock your calendar to make sure you have time for yourself. If you sit back, you will be refreshed and ready to break it.

In an office, your colleagues can see that you are busy or going out for lunch. If you are working remotely, make sure you have locked your calendar, or state what you have for lunch or whether you are unavailable when (and want to) use an app. Since I am at home, I prepared food at the weekend so that I don’t have to cook during my lunch break and have time to go for a walk. This saves me time and enables me to maximize my time.

Similar Posts