Even if your ideas are good, writing clearly and concisely can mean the difference between a rich and drawn-out letter.
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Writing is the art of catch the thoughts on a paper. It’s an art because it requires study time, effort, and skill: this arduous process seeks to bring abstract ideas into a tangible world.
Even if the ideas behind it are good, writing clearly and concisely can mean the difference between a rich and lengthy and non-informative writing.
Here are some tips to help steer your business letter in the right direction:
Keep it short
The golden rule: keep it simple. A simple structured sentence doesn’t have to reflect simplified thinking: it’s about it Communicate ideas clear. Create short sentenceswith the necessary words. If you don’t need a word, remove it! Nothing can be worse than putting good ideas into too many words.
Above all, clarity
This is not the time to show off your extensive vocabulary. Make sure your sentences are perfectly understood on the first reading. Forget to explain a point using fancy words, foreign words, or scientific terms – it seems like you are trying too hard to look good. Be selective about what you say when recording your thoughts.
Excellent business writing is pleasing to the eye, but has deep content – like a good movie, it can be viewed a dozen times. It should easily hook the reader and provide one attractive content and useful at the same time.
Think about what you want to communicate
Before you put your pen on the sheet or your fingers on the keyboard, think carefully about what you want to convey. Every statement must have a thesis and a value proposition.
Get to the point
Forget to think a thousand times before presenting your thesis: In fact, your main idea should be in the first paragraph. When you’re done with one approach, quickly move on to the next.
Use active phrases
Actively structured sentences are much more dynamic and easier to read. They prefer “Juan prepared the presentation” over “The presentation was prepared by Juan”.
Use the right words
Avoid using adverbs that end in “mind”: basically, essentially completely. Also, avoid using phrases like “in other words” and “therefore”. Keep the essentials.
Don’t tell people how to travel. Show them photos of your vacation. If you try to bombastically deal with topics that you are not in your command of, you may end up as insincere. Instead of preaching, share what you have learned honestly. People love to hear other people’s experiences.
An idea is nothing without a reaction. Reactions are oxygen for writing. get ready for Get feedback, like ratings and comments. This is how you can polish your work.
Limit punctuation marks
Forget to fill in all the text with exclamation marks. There are other, more effective ways to get readers interested in what you are telling them.